So if you’re watching transaction activity, print an Audit Trail report before using Condense Data, and (as always), back up your company file regularly. QuickBooks’ Condense Data utility ( Reviewing Problems) removes the audit trail information for transactions that it deletes. QuickBooks initially includes only transactions entered or modified today, but you can choose a different date range to review changes since your last review (in the Audit Trail report’s window, choose a date range in the Date Entered/Last Modified drop-down list, or type dates in the From and To boxes). People make mistakes, and this report is also good for spotting inadvertent changes to transactions.
To see the details of a transaction, double-click it. The Audit Trail report shows every transaction that’s been created, changed, or deleted. (You have to be the QuickBooks administrator or have permission to generate sensitive financial reports to run this report.)įigure 17-1. You can then check this permanent record by running the Audit Trail report-shown in Figure 17-1-to watch for things like deleted invoices or modifications to transactions after they’ve been reconciled. QuickBooks’ audit trail feature is always turned on, keeping track of changes to transactions, who makes them, and when.
§ The Audit Trail report (Reports→Accountant & Taxes→Audit Trail) is especially important if several people work on your company file and transactions seem to disappear or change. But if you prepare your own tax returns, running the following reports at the end of each year will help sniff out any problems: If you work with an accountant, you may never run a report from the Reports→Accountant & Taxes submenu unless your accountant asks you to. (The box on QuickBooks’ Year-End Guide describes a QuickBooks feature that helps you remember these various tasks.) (If you shrugged off your data entry during the year, even the mighty QuickBooks can’t help.) This chapter describes the tasks you have to perform at the end of each fiscal year (or other fiscal period, for that matter) and how to delegate them to QuickBooks. As long as you’ve kept on top of your bookkeeping during the year, you can delegate most of these year-end tasks to QuickBooks with just a few clicks. Performing Year-End TasksĪs if your typical workday isn’t hectic enough, the end of the year brings with it an assortment of additional bookkeeping and accounting tasks.
QuickBooks 2014: The Missing Manual (2014) Part II.
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